Barbara is showing John some computer functions.



B: You're going to be doing a lot of editing of long documents. I assume you can cut, copy, and paste text easily?


J: Yes, of course. I'm used to inserting pictures in documents, creating tables, all of that.


B: Great. And have you ever used styles? Styles let you apply the same formatting—like fonts, numbering, and other things—to different areas of your document, so the document is consistent.


J: No, I haven't.


B: They're pretty simple. The styles menu allows you to choose styles and apply them to text. You can change styles with the "modify styles" option. It's pretty easy to figure out.


J: OK.


B: We also often use the "track changes" function when we edit documents. Go to the "Tools" menu and choose "track changes." Now choose “"ecord changes." Now, if I cut something or type something new or make any other changes in this document, it's recorded so you can see it.


J: I see! But how do I get the changes to stay?


B: You go back to “track changes” and select "accept or reject." Then you can go through the whole document and incorporate the changes or not.


J: That seems very easy.


B: Oh, it is. You'll find it really handy. Then, with the changed document, use the "save as" function and save it under the name "document version A," rather than using the "save" function to save over your original.

是很簡單。你會發現這很方便的。再來用「另存新檔」功能將修改過的文件另存,檔名存成「文件版本 A」,而不是用「儲存檔案」的功能存下原檔。

J: And then you can keep track of the different versions of the document, right?





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